Will you use a seating chart at your reception? If you are not sure, please read on. Or click the image below to see our variety of posters.
Large wedding receptions require an organized seating plan. This will take some careful planning on the part of the bride and groom. Escort cards, place cards, and table number cards all come into play here. The purpose of escort cards is to do as the name implies. Usually they are small cards that match the theme of the wedding and can be found at the entrance to the reception area. Guests will find their name on each card, (usually the cards are set up alphabetically), with their corresponding table number. They will enter the venue and easily find their table, because it will be displayed with a larger card in the center of the table. Once at the table, little place cards, at each place setting, will show them where to sit. This is the basic way to seat guests at a large, or small, function. For small, casual occasions guests may be allowed to seat themselves.
For larger receptions, it may be easier for guests to view a poster and find their name and table number alphabetically. Print up one large, seating chart poster which will hold all the names. Each section on the poster lists guests by last name. Every letter of the alphabet will probably not be used, but you get the idea. The sections can be set up as you need. After each name, include the number, or table name.
Our hydrangea seating chart posters measure 36 by 24 inches. I have included many sample sections. Simply delete any sections that won’t be needed. Some of our posters have a pretty floral border at the top. Others have individual flowers printed in the blank spaces. We also offer Christian themed posters with a verse or scripture at the top. The married surname is prominent with the names of the bride and groom and wedding date printed in smaller text.
For couples just beginning the adventure of wedding planning, I’d like to tell you about the basics of how to seat guests at the wedding reception.
Couples have become quite inventive when it comes to table seating, but the basics are pretty much the same. Guests will leave the ceremony and either walk, or drive, to the reception area. There may be a drink reception before the meal reception, and that is cool. It gives guests a chance to have some appetizers and mingle a bit before the Bride and Groom make their entrance.
When it comes to the part where guests find their seat, it must be organized if the plan is for a sit-down dinner. Any small reception with close knit family and friends, means seating can be casual. Guests can probably seat themselves. Most receptions, however, will call for a formal seating arrangement.
First, the use of Escort Cards, in some form can be very helpful in directing guests to the correct table. For that, you will also need to include Table Number (or name) cards. Usually tables are numbered, or named in keeping with the wedding theme, and guests will find their way to their table by matching their name (on the escort cards) to the table number / table name.
Escort cards are set up in some way at the entrance to the reception hall, or area with the tables. This is where couples can be creative – in the displaying of the escort cards. This may be the best chance to begin showing off your wedding theme. Beach themed weddings often stick flat cards in a tray of sand. Some couples hang escort cards from tree branches.
Sometimes cards are not used at all. Succulents, or little plants, can contain names and also serve as small favors for each guest. Leaves, rocks, or candles can contain the names. The idea is the same. Help your guests easily find their table.
Table Number Card – Printed on Both Sides
This fall themed wedding escort card is meant to be folded to create a standing, or tented, card. A small, flat card could also be used. The name of the guest is printed (or written) along with the number of the table where they will sit.
Tented Place Card, to fold after purchase
Guests will take the escort card with them to their table, where they will then search for the place card which shows them where to sit. My custom, fall leaves card design below has a text template so the names of each guest can be added one at a time. The cards can also be ordered blank. Fold them, to create a standing place card which will sit at each place setting around the table.
The other way guests can be seated is to use a Seating Chart of some kind. Below is a sample of the 36 x 24 inch seating charts available in my store. This one is also Fall themed, and we offer many themes in the Seating Chart Collection.
Seating Chart Poster, 36×24
The seating chart is usually set up by either table numbers, or alphabetically by guests’ last names. Under the first section on this chart, enter the letter “A”. Then list guests whose surnames begin with A. Next to each name, enter the table number where they will sit. This cuts out the need for escort cards. All guests will look at the chart to find their table.
In the same style, use each table number (in place of the initial) and list guests names under that number.
Wedding planning can be all-consuming. Knowing the basics can help with the organization. I hope I have helped.
Square favor labels with pretty bright blue flowers to add elegance to reception gifts. Brides who want a blue wedding theme could use these versatile stickers on gift bags, mason jars, candles, and stationery. The modern square shape has rounded corners and two lines of text to customize. Easily add the bride’s and groom’s monogram initials and the date of marriage. An off white background is decorated by a beautiful bouquet of hydrangeas in a lovely shade of blue. The sticker is available in two sizes, 1.5 inches (sheets of 20) or 3 inches (sheets of 6).
This new sticker is part of the Garden Romance design line. Like most of our wedding stationery sets, it features the sought after puffy bloom. The bright and authentic blue of these flowers is surpassed by none. Hydrangea flowers can be used in wedding ceremonies at any time of year, but this image is perfect for a summer wedding or outdoor, garden ceremony and reception.
We now offer wedding favor tins in various shapes and sizes, and of course they can be customized. The one featured in this post is decorated with a bright blue hydrangea flower and the custom text is black.
This type of tin can have a metal or white top. That is to say that the image you see will be over one of those choices.
The message can be a simple “thank you” directed toward the guests, or add a short, personal message using the template area. A single monogram initial can also be used to represent the newlywed’s last name. We even offer a choice of candy to use as filling. Choose between jellybeans (jelly belly’s) or white mints. Treat your guests to delicious flavors that include ‘buttered popcorn’ and ‘strawberry daiquiri’, and others, or select the assortment.
This tin opens with a hinge, but others have a snap lid, and a large jar is also available which could be added to a dessert table at the wedding reception or bridal shower.
Orange and blue, hydrangea decorated wine labels. Personalize a vertical label for the wedding reception. Popular orange color background holds the custom text where the bride and groom can add a thank you message to their wedding guests. Add to small wine bottles and give as favors. Size of these stickers is 2 by 3.75 inches and they come in sheets of 8. Text can be removed for ordering blank and are inkjet compatible. Or write on them with permanent markers.
Buy little bottles of your favorite wine, or beer, and personalize them with a custom labels. Not only for bottles of spirits, the labels can be added to favor bags or water bottles.